Executive Administrative Assistant

Department: Administration

Status/Schedule: Full Time

Shift: Days

For more information contact: Shellie Shouse, sshouse@ochcares.com or Michael Handley, mhandley@ochcares.com

Qualifications:

• Education: High school diploma or GED
• Experience: Preferred 1 year

Job Description:

• Providing general administrative assistance, such as writing and editing letters and e-mails, taking notes in meetings and distributing for enhanced communication, draft memos and documents, and prepare communications on the executive’s behalf.
• Organize executive’s communications so that they can easily access the most important information without having to sort through low-priority items.
• Provide high-level administrative support for hospital leaders to ensure they can efficiently accomplish key tasks and initiatives.
• Coordinate activities and reports with departments, individuals, and outside agencies.
• Manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries, and arranging for transportation.
• Maintain comprehensive and accurate records.
• Transcribe and maintain meeting and activity minutes
• Perform minor accounting duties using spreadsheets and databases.
• Organize meetings, including scheduling, sending reminders, and organizing catering or support services when necessary.
• Answer phone calls and take messages in a polite and professional manner.
• Organize and welcome visitors and identify the purpose of visits before directing them to the appropriate departments.
• Manage the executive calendar, including making appointments and prioritizing the most sensitive matters.
• Time management and ability to meet deadlines
• Possess a high level of administrative experience and may be entrusted with tasks like researching clients, preparing reports
• Verbal and written communication skills which include proper grammar and spelling
• Maintain high level of confidentiality
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction
• Interpersonal and emotional intelligence skills
• Extensive experience utilizing MS Office including advanced word processing, presentation software, and database construction
• Experience handling clerical duties in a high-pressure environment
• Professional judgement and confidentiality
• Experience managing multiple phone lines,
• Ability to keep up with complex schedules
• Ability to maintain high-level business relationships.